Family history research becomes much more meaningful when your data is clean, accurate, and easy to understand. If your genealogy records are messy or scattered, you may feel lost during research. Family Tree Maker (FTM) is one of the best tools for building and managing a family tree—but to get the most out of it, you need an organized approach.
In this article, you’ll learn the best tips to organize your family tree data in Family Tree Maker like a professional genealogist. Whether you’re a beginner or experienced user, these strategies will help you maintain a well-structured and accurate family tree.
Why Organizing Family Tree Data Matters
A cluttered family tree can lead to:
- Duplicate entries
- Confusing relationships
- Incorrect historical records
- Research frustration
When your data is organized, you can:
✅ Save time
✅ Boost accuracy
✅ Share your tree confidently
✅ Make better genealogy discoveries
Top Tips to Organize Your Family Tree Data in Family Tree Maker
1. Start with a Strong Naming System
Consistent naming makes searching and linking individuals easier.
- Use the full legal name when known
- Keep surname format consistent
- Avoid nicknames in the name field (add in notes instead)
Example:
✅ John Michael Smith
❌ John Smith Sr.
2. Verify Every Source Before Adding
Always check records before adding them to FTM.
- Use trusted sources like census records, birth certificates, archives
- Cross-check facts with at least 2 records
- Include source citations to avoid confusion later
3. Use Fact Notes and Descriptions Wisely
Notes help keep data understandable.
- Add context like immigration details or historical events
- Use fact notes for long explanations
- Use person notes for life summaries
4. Keep Media Files Organized
Attach photos, records, and documents properly.
- Rename media files before importing
- Group media by person or family
- Add captions and dates to each media item
5. Avoid Duplicate Individuals
Duplicate entries are a common issue.
- Use Find Duplicate People feature in FTM
- Merge carefully by comparing facts
- Delete redundant entries only after confirming
6. Use Family Tree Maker Color Coding
FTM allows color labels to group families easily.
- Color-code by family branch
- Use separate colors for maternal and paternal lines
- Highlight research priority people
7. Back Up Your Tree Regularly
Never risk losing years of research!
- Save a local backup (.ftmb file)
- Sync with Ancestry if connected
- Keep a backup on cloud storage
8. Clean Up Place Names
Family Tree Maker has a Place List tool.
- Correct misspelled locations
- Use standard formats: City, County, State, Country
- Merge duplicate place names
9. Use Tasks and Research Logs
Track your work and stay organized.
- Create tasks for missing data
- Add to-do items for ongoing research
- Use research notes to avoid duplicate work
10. Review and Audit Your Tree Monthly
Regular maintenance keeps your tree healthy.
- Fix errors
- Update facts
- Check unresolved hints
- Remove incorrect data
Final Thoughts
Family Tree Maker is a powerful tool—but your genealogy research becomes truly valuable only when it is properly organized. By following these practical tips, you can organize family tree data in Family Tree Maker efficiently and enjoy accurate and meaningful family history records.
✅ Quick Checklist
| Tip | Action |
|---|---|
| Naming | Keep consistent format |
| Sources | Cite and verify |
| Media | Organize by person |
| Duplicate entries | Use merge feature |
| Backup | Weekly / Monthly |
| Place cleanup | Use standard locations |
✅ FAQs
Q1. How often should I back up my FTM tree?
At least once a month or after major updates.
Q2. Does Family Tree Maker detect duplicate people automatically?
Yes, use the Find Duplicate People tool in the Tools menu.
Q3. Can I sync my tree with Ancestry?
Yes, FTM supports syncing with online Ancestry trees.